Personal Assistant

Job Description

Galaxy Outsourcing is hiring a Personal Assistant to support two directors within a high-paced investment and venture-building environment. The role is fully remote and requires a proactive, detail-oriented professional comfortable with fast decision-making and managing high-level executive functions. The position blends executive support with operational responsibilities, demanding precision, strong business acumen, and excellent tech proficiency.

Requirements

• At least 1 year of experience as a PA or VA in finance or venture capital environments
• Experience supporting C-suite or directors in investment, finance, consulting, or high-growth sectors
• Ability to manage complex schedules, high-stakes tasks, and executive priorities
• Commercial and business understanding with education or experience in finance, accounting, law, or project management
• Proficiency in Microsoft Suite (Excel, PowerPoint, Word, Outlook, Teams)
• Familiarity with Google Workspace, Notion, Slack, Zoom, CRM systems, and project management platforms
• Proactive problem-solving mindset with operational efficiency
• Calm, emotionally intelligent, and professional under pressure
• High level of discretion and confidentiality in handling sensitive matters
• Strong written and verbal communication skills
• Ability to draft clear emails, reports, and presentations and engage confidently with executives and stakeholders

Responsibilities

• Provide executive-level support to two directors in a fast-paced investment firm
• Manage complex schedules and shifting priorities
• Oversee office operations remotely and ensure workflows run smoothly
• Handle sensitive matters and maintain high levels of confidentiality
• Preempt and solve problems proactively to optimize efficiency
• Communicate professionally with stakeholders, drafting reports and correspondence
• Ensure directors’ time is used efficiently and productively