Office Administrator

Job Description

PBT Group is seeking a highly organized and proactive Office Administrator to serve as the welcoming face and operational core of our Johannesburg office. This front-line position requires a people-oriented individual with a can-do attitude who can manage a variety of responsibilities, from handling reception duties and screening calls to coordinating office supplies, groceries, and corporate events.

Requirements

• Previous experience in a similar receptionist or office administration role.
• Strong communication and interpersonal skills.
• A proactive and solutions-focused mindset.
• Excellent organizational skills and a high level of attention to detail.
• Working knowledge of Microsoft Word and Excel is essential.
• Comfortable using standard office equipment and software.
• Matric qualification.

Responsibilities

• Greet visitors and manage the reception area with a professional and welcoming demeanor.
• Answer, screen, and direct all incoming calls via the switchboard.
• Take and relay accurate messages in a timely manner.
• Provide general information and assistance to callers and guests.
• Perform general administrative tasks including typing, scanning, printing, and arranging couriers.
• Manage office supplies and place orders as needed.
• Maintain a tidy, organized, and welcoming front-of-house environment.
• Coordinate weekly online grocery shopping for the Johannesburg office.
• Oversee general office maintenance and address issues related to facilities and property repairs.
• Liaise with service providers and maintenance personnel as required.
• Assist with the setup and logistics for internal events and corporate functions.