Executive Committee Officer

Job Description

The City of Cape Town seeks an Executive Committee Officer to join the Corporate Services department within Executive and Councillor Support Operations. The position involves committee support and administrative duties for Council, the Executive Mayor, Mayoral Committee (Mayco), and statutory committees. The role requires managing agendas, minutes, and compliance processes, facilitating meetings, maintaining systems, and tracking implementation of decisions through electronic tools and reporting structures.

Requirements

• Relevant post-matric qualification, preferably a diploma in Public Management, Public Administration, Governance, or related field
• Three to five years’ relevant experience
• Knowledge of relevant City policies, procedures, protocols, practices, and legislative requirements
• Computer literacy and proficiency in MS Office and SAP

Responsibilities

• Provide committee support and related administrative functions to Council, Executive Mayor, Mayoral Committee (Mayco), and other statutory committees
• Receive and review reports for submission to ensure administrative compliance and protocol alignment
• Monitor electronic documentation and ensure correctness of agendas, minutes, reports, and supporting documents
• Compile agendas, notices, memos, and minutes for timely circulation to members and officials
• Coordinate printing and distribution of hard copy agendas when needed
• Submit recommendations from committees to higher authorities for consideration
• Compile 'Matters outstanding list' and communicate progress to committees and officials
• Track Mayco and Council decision implementation using Council Decision Implementation Tool (CDIT)
• Compile agendas using SAP eAgenda system
• Submit details of agenda reports for tracking via the TIMED tool
• Maintain statistical data on agenda compilations and minutes for quarterly reporting
• Advise chairpersons on meeting protocols, including Rules of Order and System of Delegations
• Support logistics and requirements for committee meetings
• Transact on and suggest improvements to ECS electronic systems
• Maintain electronic documentation related to Council, Mayco, and committees
• Capture councillor attendance on the SAP portal