Document Controller

Job Description

Join Ivanhoe Mines as a Document Controller to support the efficient management of critical project documentation for our world-class mining operations in Limpopo. You’ll ensure all documents are accurately coded, version-controlled, and accessible within the Electronic Document Management System (EDMS). This role involves supervising document control activities, maintaining audit-ready records, and driving process improvements in a fast-paced mining environment. Collaborate with stakeholders to ensure seamless document workflows and compliance with project standards.

Requirements

• Senior Certificate (Matric) or equivalent
• Certificate in Document Control / Records Management (preferred)
• ISO 9001 awareness/implementation training (preferred)
• Proficiency in EDMS and MS Office
• High accuracy and attention to detail
• Stakeholder service, training, and facilitation skills
• Strong organisation and time management
• Report writing and audit preparation skills
• Ability to supervise and coordinate document control activities
• Minimum 4 years’ document control experience in mining/projects
• Experience with WBS Structures
• Supervising C1/C2 document controllers and coordinating EPCM/contractor submissions
• Project-based document control on large underground/mining projects (preferred)

Responsibilities

• Implement and maintain EDMS, numbering, and revision control standards
• Ensure all documents are correctly coded, version-controlled, and archived
• Receive, verify, and distribute EPCM/contractor/vendor submissions
• Maintain registers, metadata, and distribution matrices
• Expedite overdue items and maintain audit trails
• Compile and submit daily/weekly/monthly document control reports
• Perform internal document control audits and close findings
• Train and onboard new users on document control procedures
• Supervise stakeholders, assign workload, and review quality
• Identify and implement process improvements and automation initiatives