Assistant to the Personal Assistant Internship

Job Description

As an Assistant to the Personal Assistant, you will provide support to our Executive Assistant, helping manage day-to-day tasks that ensure smooth operations across leadership schedules, team coordination, and administrative tasks.

Requirements

• Strong organizational skills and attention to detail
• +- 2 Years working exposure
• Own Car + Valid Drivers License
• Clear written and verbal communication
• Tech-savvy (comfortable with Google Workspace, Microsoft Office, Zoom, etc.)
• Positive, adaptable attitude and willingness to take initiative
• Discretion and professionalism in handling confidential information

Responsibilities

• Assist the EA in managing calendars, meeting logistics, and travel planning
• Take notes and prepare summaries for meetings
• Handle email follow-ups, reminders, and light correspondence
• Track tasks, deadlines, and action items
• Organize digital files and update databases
• Support event planning and office coordination tasks
• Occasionally run errands (if local) or manage virtual administrative duties
• Learn and practice professional communication, confidentiality, and prioritization