Senior Administrative Officer: Tender Evaluations

Job Description

Contribute to the Gauteng Department of Infrastructure Development as a Senior Administrative Officer in Tender Evaluations. This role involves preparing tender documents, conducting risk analyses, and supervising document collection to ensure a transparent procurement process. Ideal for an experienced professional committed to maintaining high standards in public sector tender management.

Requirements

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Economics/Accounting
• A minimum of 2-3 years’ experience

Responsibilities

• Assist to prepare pre-qualification and/or tender documents, as appropriate, that are compatible with the approved procurement plan
• Assist to incorporate the evaluation criteria
• Assist to incorporate the contract options
• Assist to identify sections in the bid documentation that require additional information or amendments
• Assist to determine clearly closing time and date of tenders and the physical location of the tender box and/or related procurement procedures
• Assist to prepare a tender/quotation register to track and manage the tender process, including the validity period of tenders and adherence to timeframes
• Assist to perform a risk analysis based on the highest-ranking tenders or in line with the Construction Procurement Policy (capability, capacity and performance, legal status, conflict of interest, validate offices & assets)
• Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee
• Assist to prepare an expression of interest evaluation register to track and manage the process
• Assist to record all scores against approved evaluation criteria
• Assist to prepare letters to inform tenderers in writing on the outcomes of the tender award process (award and non-awards)
• Publish tender awards on the Departmental Website indicating contract number, description of services, price, name of the tenderer, BBBEE status, duration of the contract, and brand names
• Assist to conduct investigation into complaints regarding the construction procurement system and/or processes followed
• Assist to prepare reports to record the outcome of investigation
• Supervise the collection of documents
• Submit copies of documents
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department
• Manage subordinates and maintain discipline
• Manage training and development of subordinates according to agreed training interventions
• Manage the provision of equipment required by subordinates for achievement of outputs in their respective Job Descriptions
• Provide regular verbal and written feedback aligned to quarterly performance assessments to subordinates on performance
• Mentor and coach subordinates
• Determine the Human Resources needs for subordinates in consultation with Corporate Services
• Develop and update the service delivery and work plan for subordinates
• Provide sufficient guidance to subordinates in terms of the service delivery plan, work plans, core business roles, and priorities of the Department through quarterly subordinate meetings
• Manage skills transfer between subordinates and outside technical assistants and/or consultants
• Plan and allocate work responsibilities and processes to control work performance including quality assurance