Secretary I

Job Description

Provide secretarial and administrative support related to trade mark processes, file management, client communication, and system updates. Maintain precise records and assist in legal document preparation within a fast-paced environment.

Requirements

• A methodical person with good English language skills
• Computer literate in Microsoft Word
• Typing speed of 60 wpm
• Ability to work independently, to work under pressure and to use initiative
• Dealing with several matters at once
• Very meticulous person who pays attention to detail
• In-depth knowledge of Patricia and CMS will be an advantage
• Matric/ National Diploma or equivalent qualification
• Secretarial Diploma/Certificate (preferably legal)
• 2+ yrs relevant experience as a secretary

Responsibilities

• Administer routine correspondence
• Prepare and lodge applications for renewals, recordals and other changes
• Prepare trade mark forms and certificates for lodging with the Registrar
• Ensure computer and manual records are updated with all changes
• Attend to accounting queries (suspense items, credit notes etc.)
• Handle debit notes and WIP management
• Check Paralegal and own term lists for renewal deadlines and status reports
• Prepare routine diary correspondence
• Draft routine letters and correspondence
• Create and print trade mark listings from computer records
• Open new files
• Perform filing, faxing, photocopying and general office duties