Office Manager/ Personal Assistant

Job Description

Vaimo, founded in 2008, is a global leader in delivering award-winning digital storefronts, omnichannel solutions, and mobile apps on the Magento platform. With 13 offices across EMEA, APAC, and Africa and over 300 employees, the company focuses on accelerating B2B and B2C sales for brand, retail, and manufacturer clients. The Office Manager/Personal Assistant will be responsible for workplace health and happiness, working closely with the leadership team by handling clerical, administrative, and office duties. Success in this position requires an organised, detail-oriented individual with excellent communication skills.

Requirements

• 2-5 years of experience in office administration and/or personal assistance
• Valid driver’s license
• Own transport
• Proficient in a variety of computer software applications
• Comfortable handling confidential information
• Multi-tasking and time-management skills with the ability to prioritise tasks
• Travel administration and logistics experience
• Professional communication skills

Responsibilities

• Serve as personal assistant to the Business Leadership team, including handling personal errands
• Carry out clerical office duties
• Coordinate and manage appointments, internal meetings, and business events
• Maintain general office files, vendor files, and other files related to company operations
• Purchase office supplies, equipment, and furniture
• Oversee the maintenance of office facilities and equipment
• Assist with guest and travel management
• Work outside normal working hours when necessary