Director: Office of the HOD

Job Description

Lead the Office of the Head of Department (HOD) at the Gauteng Department of Infrastructure Development, ensuring seamless coordination, strategic alignment, and efficient workflow across the department. This senior role involves managing secretariat services, facilitating compliance, and overseeing human resources, all while fostering effective communication with key stakeholders to support the department’s mission.

Requirements

• An undergraduate qualification at NQF Level 7 in Public Administration/Business Management or related field as recognised by SAQA
• A minimum of 5 years’ experience at middle/senior managerial level
• A valid driver’s license
• Pre-Entry SMS Certificate

Responsibilities

• Ensure efficient liaison between the Offices of the HoD and MEC
• Ensure effective coordination between the Office of the HoD and Office of the Premier
• Ensure provision of effective secretariat support services to the HoD
• Establish and maintain systems for effective workflow to enable enhanced function of the Department through the Branches of the Department
• Monitor compliance with relevant committees and legislature bodies’ resolutions, to which the department accounts
• Ensure that all reports from different branches in the Department are coordinated, analysed, and consolidated
• Facilitate and prepare monthly management reports for the MEC
• Coordinate the planning and budgeting for the office of the HOD
• Supervise the provision of secretariat services to ensure formalised decision-making structures in the Department
• Ensure document management and classification of documents
• Ensure the management of the HoD’s diary, year plan, and decision notices effectively
• Ensure appropriate accessibility arrangements for key stakeholders to the Office of the HoD
• Sign performance agreements for the Directorate based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department
• Manage human resources in the Directorate and maintain discipline
• Manage training and development of personnel according to agreed training interventions
• Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions
• Provide regular verbal and written feedback aligned to quarterly performance assessments to personnel on performance
• Mentor and coach personnel
• Manage funds in the Directorate in compliance with Public Finance Management Act and the Treasury Regulations
• Limit under spending or overspending by the Directorate in terms of the departmental budget allocations
• Align the strategic priorities and the work plans of the Directorate with the priorities of GDID
• Develop operational plans for Directorate and work plans for each employee in the Directorate
• Manage written contributions to departmental quarterly progress reports, Annual Report, SCOPA, Budget speeches, Annual Performance Plan, etc.