Head: Academic Quality Management System

Job Description

ADvTECH is seeking a Head: Academic Quality Management System (AQMS) to develop, implement, and lead the institutional AQMS and Quality Assurance Framework. The role involves optimizing Management Information Systems, supporting audits, driving capacity development, and contributing to strategic projects to enhance institutional quality and effectiveness.

Requirements

• Minimum of an Honours Degree
• Master’s Degree advantageous
• Minimum of 5 years as a Quality Assurance/Systems Management
• Minimum of 3 years of experience in a Higher Education Environment
• Academic Quality Systems Design
• Framework and Process Optimisation
• Institutional Performance Monitoring
• MIS and Data System Alignment
• Capacity Development Planning
• Audit and Evidence Support
• Strategic Systems Thinking
• Analytical and Process Orientation
• Communication and Influence
• Innovation and Problem Solving
• Collaboration and Coordination
• Accountability and Results Focus
• High tolerance for structured, process-driven work

Responsibilities

• Lead the design, implementation, and continuous improvement of the institutional AQMS
• Align AQMS components with national policy and regulatory standards
• Ensure integration of AQMS across all academic and operational domains
• Develop user guidelines and ensure accessibility of AQMS tools and documentation
• Coordinate AQMS system evaluation and refinement processes
• Define, align, and enhance the institutional Quality Assurance Framework (QAF)
• Map QA roles, responsibilities, and feedback loops across structures
• Lead the optimisation of academic Management Information Systems (MIS) for reporting and decision-making
• Collaborate with AIT and institutional planning units to ensure system integration and data reliability
• Monitor and report on QA system performance and effectiveness
• Coordinate quality assurance processes for SERs, site visits, and audits
• Lead quality checking of evidence and reporting templates for external review
• Oversee the development of tools to support evidence preparation and traceability
• Facilitate alignment of evidence with CHE and regulatory standards
• Maintain QA registers and audit preparation schedules
• Plan and implement quality development initiatives, including Sirius courses, forums, and workshops
• Identify and respond to capacity development needs related to QA and AQMS usage
• Champion quality culture through awareness programmes and learning interventions
• Collaborate with academic units to build shared quality ownership
• Track participation and feedback to improve programme design
• Lead the compilation of institutional performance reports linked to national priorities and strategic goals
• Develop dashboards and tools to monitor performance toward institutional type
• Analyse quality indicators and translate into strategic insights
• Coordinate the submission of performance data for audits and regulatory reporting
• Contribute to executive reporting, presentations, and planning documents
• Support strategic initiatives such as international accreditations, community engagement quality reviews, and thematic reviews
• Coordinate cross-functional collaboration for quality-related strategic projects
• Contribute technical expertise to project design and implementation
• Maintain documentation and quality tracking for institutional initiatives
• Monitor alignment of projects with QA and AQMS principles