Deputy Director: Internal Control

Job Description

Lead internal control initiatives as a Deputy Director at the Gauteng Department of Infrastructure Development. This role focuses on ensuring compliance with financial regulations, addressing audit findings, and enhancing internal controls to mitigate risks. Ideal for an experienced professional with expertise in financial management and public sector governance.

Requirements

• A qualification at NQF level 6/7 in Financial Management/Auditing
• A minimum of 5 years’ experience, of which 3 years should be at middle managerial level
• A valid driver’s license
• Knowledge of the public service regulatory framework
• Knowledge of the department’s strategy
• In-depth knowledge of the Public Finance Management Act, Treasury regulations, financial delegations, and risk management
• Sound knowledge of internal control framework
• Knowledge of public service anti-corruption strategy and fraud prevention measures
• Knowledge of government financial systems
• Knowledge of principles and practice of financial accounting
• Auditing knowledge

Responsibilities

• Review the implementation of audit action plan (AG & GAS) designed to resolve audit findings with relevant management
• Assess whether action plan has been fully implemented and identify obstacles preventing implementation and advise management accordingly
• Implement and monitor a tracking tool for all requested information
• Review the request received and facilitate the clarification of any discrepancies with auditors prior to circulating to the relevant managers for providing information within the agreed timelines
• Manage the tracking of requested information to be submitted to the auditors daily and assist auditors with any uncertainties on process or process owners which may exist
• Manage and guide the team with the quality assurance of all requested information and packaging for submission to auditors within agreed timelines
• Review and quality assure all responses of relevant managers according to supporting documents
• Assess if responses are relevant to the actual finding and if action plans address the root causes for all such findings before submission to auditors
• Facilitate the AG war room for tracking the implementation of audit recommendations
• Prepare circulars on the improvement of internal controls to address the weaknesses identified during the audit
• Coordinate awareness sessions of the internal control systems and its crucial role to departmental officials
• Prepare and assess condonation request before approval of the CFO and HOD to request the condonation of Irregular Expenditure
• Facilitate the assessment and determination of the Unauthorised, Irregular, and Fruitless and Wasteful test
• Follow up on the quarterly PFMA compliance reporting to GPT
• Assess whether the correct identification of areas impacted by possible misconduct was made by the team and ensure the necessary referrals are made to the Risk management during the reviews and quality assurance of individual reports
• Conduct preliminary evaluation of the overall control environment through engagement with management, reviews of auditor’s report, approved plans, review of investigation, and key controls assessment
• Facilitate the development of testing procedures for detail testing of all policies, legislations, norms, and standards without assistance from supervisors
• Prepare the consolidated reports on the specific work area which the assessment was undertaken for submission to the process owner and to CFO and HOD
• Prepare SCOPA responses on internal control deficiencies
• Prepare key control dashboard
• Develop clean audit strategy
• Prepare and maintain list of policies that are in place in the department
• Benchmark existing policies against policies that should be in place for the department to function efficiently
• Advise relevant components regarding the need to develop policies to improve internal controls and assist with development of policies and procedures
• Review existing policies from time to time and provide recommendations for improvement
• Develop compliance universe and compliance action plans
• Monitor and report to GPT on the progress of implementation of the compliance action plan quarterly
• Coordinate the implementation of policies and procedures in the Department
• Review test of controls in various business units
• Review the implementation of financial reporting framework when preparing financial statements
• Review the implementation of non-financial information framework when preparing annual performance plan and performance report
• Review the quarterly financial reports and annual financial report
• Review quarterly performance report and annual performance report
• Provide assurance on the procurement of goods and services by reviewing tender files and RFQ files
• Provide assurance on the acceptance and transfer of immovable assets in terms of section 42 of PFMA to CFO and HOD
• Sign performance agreements for the unit based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department
• Manage human resources in the unit and maintain discipline
• Manage training and development of personnel according to agreed training interventions
• Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions
• Provide regular verbal and written feedback aligned to quarterly performance assessments to personnel on performance
• Mentor and coach personnel
• Determine the Human Resources needs of the unit in consultation with Corporate Services
• Develop and update the service delivery and work plan for the unit
• Provide sufficient guidance to personnel in terms of the service delivery plan, work plans, core business roles, and priorities of the Department through quarterly personnel meetings
• Manage and direct skills transfer between personnel in the unit and outside technical assistants and/or consultants
• Plan and allocate work responsibilities and processes to control work performance including quality assurance