Assistant Director: Tender Evaluations

Job Description

Lead tender evaluation processes as an Assistant Director at the Gauteng Department of Infrastructure Development. This role involves preparing tender documents, conducting risk analyses, and ensuring compliance with procurement policies. Ideal for a supervisory professional with a strong background in supply chain management, dedicated to transparent and efficient public sector procurement.

Requirements

• An undergraduate qualification at NQF Level 6/7 in Supply Chain Management or Economics or Accounting
• A minimum of 3 years’ experience, of which 2 years should be at supervisory level

Responsibilities

• Prepare pre-qualification and/or tender documents, as appropriate, that are compatible with the approved procurement plan
• Incorporate the evaluation criteria
• Incorporate the contract options
• Assist to identify sections in the bid documentation that require additional information or amendments
• Assist to determine clearly closing time and date of tenders and the physical location of the tender box and/or related procurement procedures
• Prepare a tender/quotation register to track and manage the tender process, including the validity period of tenders and adherence to timeframes
• Assist to perform a risk analysis based on the highest-ranking tenders or in line with the Construction Procurement Policy (capability, capacity and performance, legal status, conflict of interest, validate offices & assets)
• Assist to compile a tender/quotation evaluation report with recommendation of the Bid Evaluation Committee on the award of the bid to the Bid Adjudication Committee
• Prepare an expression of interest evaluation register to track and manage the process
• Assist to record all scores against approved evaluation criteria
• Prepare letters to inform tenderers in writing on the outcomes of the tender award process (award and non-awards)
• Publish tender awards on the Departmental Website indicating contract number, description of services, price, name of the tenderer, BBBEE status, duration of the contract, and brand names
• Assist to conduct investigation into complaints regarding the construction procurement system and/or processes followed
• Assist to prepare reports to record the outcome of investigation
• Develop a tracking system to control the flow of tender documents
• Establish a filing system for keeping of records
• Submit copies of documents for updating of Project Files by the Deputy Director: Contracts and Performance
• Manage human resources and maintain discipline
• Manage training and development of personnel according to agreed training interventions
• Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions
• Provide regular verbal and written feedback aligned to quarterly performance assessments to personnel on performance
• Mentor and coach personnel
• Plan and allocate work responsibilities and processes to control work performance including quality assurance